Office Coordinator (Full-time | Associate) JOB 1791

Our client, an investment firm in Boston’s Back Bay, is seeking an Office Coordinator to support their management team, be the first point of contact for clients and visitors, and support office operations. This person will be part of a dynamic team responsible for a variety of administrative duties, including calendar management, planning and executing client events and conferences, travel coordination, managing reception, and more.

Responsibilities:

• Provide administrative assistance to senior management, including writing and editing e-mails, drafting presentation materials, and assisting with client communications
• Maintain comprehensive and accurate records
• Prepare monthly expense reports
• Complex calendar management
• Client relationship management
• Organize meetings, including scheduling, sending reminders, and organizing catering when necessary
• Travel coordination and management
• Ad hoc tasks as assigned

Qualifications:

• 2+ years of administrative experience
• Bachelors degree
• Strong attention to detail
• Excellent written and verbal communication skills
• Positive attitude
• Microsoft Office proficiency
• Proven time management skills