We are dedicated to helping individuals understand, compare, and enroll in the most suitable Medicare and health insurance options. Our mission is to simplify the healthcare decision-making process for seniors and eligible individuals by providing accurate information, compassionate guidance, and reliable administrative support.
To strengthen our growing operations and administrative team, we are currently seeking a Document Management Assistant. This remote role is ideal for a detail-oriented, organized, and client-focused professional who is eager to support efficient document control and workflow processes while contributing to a meaningful mission that directly impacts people’s lives.
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About Our Organization
Our organization works closely with seniors, retirees, and eligible individuals to help them navigate the often complex Medicare and health insurance system. From understanding coverage options to ensuring proper documentation during enrollment, accuracy and organization are essential to everything we do.
Behind every successful client interaction is a strong administrative foundation. Our document management processes ensure compliance, data accuracy, privacy, and seamless communication across departments. The Document Management Assistant plays a key role in maintaining this foundation.
Position Overview: Document Management Assistant
As a Document Management Assistant, you will support our administrative and operations team by organizing, maintaining, and processing company documents and records. This includes digital files related to client enrollments, insurance plans, compliance documentation, internal reports, and operational records.
This is a remote position, making it an excellent opportunity for individuals who are self-motivated, comfortable working independently, and skilled at managing digital files and workflows.
Key Responsibilities
In this role, you will be responsible for ensuring that all company documents are accurate, accessible, secure, and properly organized. Your primary duties will include:
- Organizing and maintaining digital files and records in accordance with company standards
- Uploading, indexing, and categorizing documents in internal systems
- Reviewing documents for completeness, accuracy, and compliance
- Assisting with document retrieval for internal teams as needed
- Supporting onboarding and enrollment documentation processes
- Maintaining confidentiality and compliance with HIPAA and data privacy regulations
- Assisting with process improvements to enhance document workflow efficiency
- Coordinating with administrative staff, insurance specialists, and operations team members
- Performing routine audits of stored documents to ensure accuracy and consistency
- Responding to document-related inquiries in a timely and professional manner
Required Skills and Qualifications
We are looking for candidates who demonstrate strong attention to detail, organizational skills, and professionalism. The ideal candidate will meet the following requirements:
- High school diploma or equivalent (associate degree preferred)
- Strong organizational and time management skills
- Excellent attention to detail and accuracy
- Basic computer proficiency, including file management and document handling
- Comfortable working with cloud-based systems and digital records
- Ability to follow structured processes and maintain consistency
- Strong written communication skills
- Ability to work independently in a remote environment
- Reliable internet connection and a quiet workspace
Preferred Qualifications (Not Required)
While not mandatory, the following qualifications are considered a plus:
- Previous experience in document management, data entry, or administrative support
- Familiarity with healthcare, insurance, or Medicare-related documentation
- Experience working with CRM systems or document management software
- Understanding of data privacy and compliance standards
- Prior remote work experience
Hourly Rate & Compensation
The Document Management Assistant position offers a competitive hourly rate based on experience and qualifications.
💰 Hourly Rate:
$18 – $25 per hour, depending on experience, skills, and performance
Additional benefits may include:
- Flexible work schedule
- Fully remote work environment
- Opportunities for long-term engagement
- Performance-based growth opportunities
- Training and ongoing support
Work Schedule & Environment
- Job Type: Part-time / Full-time (depending on workload and availability)
- Work Location: Remote (Work from Home)
- Schedule: Flexible hours within standard business operations
- Employment Type: Contract or W2 (based on location and eligibility)
This role is well-suited for individuals seeking a stable remote opportunity with flexible scheduling and meaningful work.
Why Join Our Team?
By joining our organization, you become part of a mission-driven team that makes a real difference in people’s lives. Your work directly supports seniors and families who rely on accurate documentation and organized processes to access healthcare coverage.
What We Offer:
- Purpose-driven work in the healthcare and insurance sector
- Supportive and collaborative remote team environment
- Clear processes and expectations
- Opportunities to build experience in healthcare administration
- Long-term growth potential within the organization
Who Should Apply?
This role is ideal for:
- Detail-oriented professionals
- Administrative assistants seeking remote work
- Data entry or document control specialists
- Individuals interested in healthcare or insurance administration
- Candidates looking for stable, meaningful remote employment
If you enjoy organizing information, maintaining accuracy, and supporting efficient workflows, this role could be an excellent fit.
Application Process
To apply for the Document Management Assistant position, candidates should submit the following:
- Updated resume highlighting relevant experience
- Brief cover letter explaining interest in the role
- Availability and preferred work hours
Qualified candidates will be contacted for the next steps, which may include a virtual interview and skills assessment.
Equal Opportunity Statement
We are an equal opportunity employer and value diversity at all levels of our organization. Employment decisions are based on qualifications, merit, and business needs. All qualified applicants are encouraged to apply.
How to Apply
Interested candidates can apply directly using the official application link below.
Apply Now